Top 5 Time Management Techniques

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Top 5 Time Management Techniques

“Time is free, but it’s priceless. You can’t own it, but you can use it. You can’t keep it, but you can spend it. Once you’ve lost it, you can never get it back.”

Harvey Mackay

With these lines let’s get started with today’s blog. This blog of Terminal Stack brings to you the top 5 time management techniques that will help you to increase your productivity.

Flowmodoro Technique

It might sound similar to the word Pomodoro, which is another time management technique. But Flowmodoro is almost the opposite of it.

Pomodoro technique is a time management system created by Francesco Chirallo in the 1980s. Its main aim is to use a timer to break down your study session into smaller bursts. For example, when you start working you set a timer, if your work for 25 or 50 minutes, you can take a break of 5 or 10 minutes respectively. And this timer act as a reminder to take a break and alert to get back to your work.

But sometimes it feels inconvenient as in cases like,

And at the end of both cases, you will leave thinking that things don’t go the way you want them to go. Hence, guilt comes in.

Now, let’s look at how Flowmodoro overcomes those flaws and turn out to be a better alternative.

In Flowomodoro Technique, you study normally but start the stopwatch when you start studying. And as soon as you feel like you’re losing your focus, you stop the stopwatch. Thus, you can calculate that how long you studied effectively. Now, divide this time by 5 and you will get your break time.

For example,

Focus timeBreak time
150  minutes30  minutes
90  minutes18 minutes
50  minutes10  minutes

Make sure to keep track of these timestamps and also mention the kind of distraction you face while studying. It will help you to stay focused for a longer period and with maximum efficiency.

Eisenhower Matrix

It is one of the famous time management models used by former President Dwight D. Eisenhower and was popularized by author Steven Covey. It mainly deals with two factors:

  • How much important the task is?
  • How urgently the task needs to be finished?

This results in a matrix being formed with four quadrants:

Eisenhower matrix

The Position where the task falls determines the action you should take first.

Now, let’s modify it into a more suitable form:

According to this,

  • The task mentioned as important and urgent holds the priority. Do it immediately!
  • The task mentioned as not important and urgent can be assigned to someone else. Or can be adjusted with third priority goals.
  • The task mentioned as important and not urgent comes next. Schedule it after you complete priorities 1 and 2.
  • The tasks mentioned as not important and not urgent can be done later. But, since it is a part of your to-do list. So, try to complete it before the day ends.

Hence take some time to plan out your day and prioritize your tasks.

Top 5 Time Management Techniques

Parkinson Law

This law states that “Work expands to fill the time available for its completion.”

For example, a student is provided with a week to write an essay. And he knows that he would hardly require a day to complete the task. Still, he focused moreover other things on weekdays, and on weekends he reminds of writing the essay. He completed the task in time, i.e. he took a week for the essay that requires just a day.

In simpler words, the more time you have to complete something, the longer it will take you to finish it. And the less time you have to complete the task, the more likely it is that you’ll finish it in the proposed time. But if you work with no deadline, it will most likely never get done.

Out of the time provided for completion, most of it is spent procrastinating and a small amount of time is spent on the main goal. The solution is, provide a shorter deadline to yourself, apart from the one provided by the teacher. And shorter deadline leads to better results.

Note that, you should be reasonable while setting a deadline for yourself. If a task needs a week to finish, then give it a week. Don’t put too short or too long deadlines; just be reasonable with what you set.

Pickle Jar Theory

This story was told by a University professor to his students, to explain that how we can make the most of our time. First of all, he picked an empty and filled it with rocks of about 2 inches in diameter. He filled the pebble as many as possible. And asked the class that is the jar full? The whole class nodded with yes.

Then he picked and emptied a box of pebbles into the same jar. All the pebbles rolled over the rock and made their way into the jar.

The Professor again asked that is the jar full? The whole class again nodded with yes.

Next, he poured a complete box of sand into the jar, and sand slides over rock and pebble filling the empty area of the jar. The class again said yes, after being asked the same question as before.

Now, the professor explained that “This jar represents your life. Rocks are the most important things of life, i.e. your family, friends, health, and your passion. Pebbles are other important things, i.e. your job, home, car, etc. And the sand represents remaining all small stuff. But, if you put sand first, then you will have no space left for rocks and pebbles. Similarly, if you spent all your time and energy on all small stuff, you won’t have time for really important things that matter in life. Take care of rocks and pebble first as rest everything is just sand.”

So, the conclusion is that prioritize first the things that are most important to you.

Eat that Frog Method

This method is given by Brian Tracy in their book “Eat that Frog”. This technique helps us to develop a habit of organizing our tasks by priority. It mainly aims of practicing the habit of tackling your biggest and most important task first.

This Big frog symbolizes a task that you’re most likely to procrastinate on. It might be the one that can have the greatest positive impact on your life but feels boring to do.

This technique tells you to eat a live frog in the morning as the first task. Not actually eating a live frog, it means to do the biggest ugliest task first. But once you do it, it will give a great sense of satisfaction of completion along the remaining day.

So basically, do the worst thing first.

Now, why does it need to be finished in the first position?

Because in the morning you’re at peak of your energy level and with high will power so, if the hardest task of the day is finished first then the entire day goes stress and tension free. And if you have two such tasks, i.e. two frogs to eat then eat the ugliest one first.

Most importantly, you gain a sense of satisfaction after the task completion due to the release of a hormone known as Endorphin.

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Summarizing all those techniques in one single sentence will turn out as:

  • Flowmodoro Technique: How productively you studied matters more than how long you studied, and remember to take breaks accordingly.
  • Eisenhower Matrix: In the first place, plan your day and split your goals into important or not important and urgent or not urgent tasks.
  • Parkinson Law: Get more done by giving yourself less time to do things.
  • Pickle Jar Theory: It teaches us to put our energy and time to do significant things first and then to do other pieces of stuff.
  • Eat that Frog: If you have to eat a frog then don’t procrastinate it. And if you have to eat two frogs, then eat the ‘ugliest’ one first.

It’s not about how much time you have but how wisely you use it matters the most. So, try to implement at least one of those techniques and give your best.

Thanks for reading.

This Post Has 2 Comments

  1. Rashmika Mandanna ✅

    I loved this post! It’s amazing!! 🤩

    1. Sanskruti Tupkar

      Thank you 😊

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